Achieve more together with Microsoft Teams

Collaboration and teamwork are integral for all businesses, and with more people working from home than ever before it’s vital to have the right technology in place to work productively.

Microsoft Teams might not be the first name that comes to mind when you’re considering video conferencing solutions, but for businesses it should be. With Teams you can invite everyone you work with to chat, meet, call, and collaborate all in one place, no matter where you are. Here are the best features that Teams has to offer.

#1 Fully integrated with Office 365

No more switching between apps throughout your conversation, they’re all in one place. All of the every day Office applications you are used to, like Word, Excel, PowerPoint and Outlook, are fully integrated with Microsoft Teams.

Say goodbye to the confusion of emailing different versions of documents and say hello to immediately sharing and collaborating on an up to date, synced version without switching apps. Scheduled meetings will appear in your calendar automatically and you have real-time access to teammates who are online.

#2 More than just chat

The chat window allows you to have quick conversations with your colleagues, but there’s more to it than that.

Share a file instantly via the chat and from the same window, call or video call your colleague to discuss the file, or even schedule a meeting.

#3 Fewer emails

As more conversations take place within Teams, you no longer have those ‘Reply All’ emails cluttering up your mailbox.

#4 Before, during and after in Meetings

Getting everything ready for a meeting can be mammoth task. The agenda is in one email, the invitation in another, and you can’t find that document you were supposed to review before the call – nightmare!

Meetings in Teams streamlines the whole process. As soon as a meeting is created you can start chatting with other participants, share relevant files, and keep track of the meeting notes and tasks. After the meeting is done, the recording of the call is available immediately in the same tab for anyone who missed the meeting or wants to listen again.

#5 Stay connected, anytime, anywhere

Stay connected while on the move, hot-desking or working remotely. Access all your resources, conversations, meetings and continue to collaborate on multiple devices with the Teams phone app.

#6 Custom background effects
When you’re having a video call you want the focus on you, not that messy bookcase behind you. With Teams you can blur your background or replace it entirely with any image you want. Preserve privacy and keep everyone’s attention on their teammates.

#7 Secure guest access
Security is another area where Microsoft Teams elevates itself above other video calling applications. Customise your teams to be private or available to everyone within your organisation. Or choose to invite external ‘guest’ users, such as clients or suppliers, to collaborations, chats and meetings, while controlling their access to your business data.

Your data is encrypted and like all other Office 365 services, Teams meets compliance standards, including ISO 27001, HIPPA. SOC 2, and EU Model Clauses.

#8 Cyber security
No software can prevent all phishing attempts, malware or ransomware attacks, but Microsoft Teams is built with the best cyber security standards possible. These include ISO 27001 and SSAE16 SOC, and there is also integrated mobile device management and two-factor authentication to further help keep your data safe.

#9 Conversation channels and threads
Dedicate chat channels to certain topics to streamline conversations and keep them on point. You can create multiple chat rooms and channels, keeping chats easy to follow, and quickly add someone to the channel with the @mention button.

#10 Microsoft Whiteboard 
This feature allows everyone to participate in a shared whiteboard experience during a Teams meeting. Draw, sketch and write together on a shared digital canvas.

Do you think Microsoft Teams could increase productivity of your team? Get in touch for a free no obligation quote, call 03333 583 689 or email info@sensiblechoice.co.uk.